careers

“Man’s desires are limited by his perceptions; none can desire what he has not perceived.” -William Blake

NOTE: All positions, except those noted, are located in our Westbury, New York office. If you are interested in a particular position listed above, please send your resume and cover letter directly to the email address noted after the position. Alternatively, you can fax your resume and cover letter to (516) 408-7100. General employment-related inquiries should be sent to No telecommuting opportunities are available at this time except as posted. Paylogix® is an equal opportunity employer.

Paylogix® is a technology-based provider of Consolidated Billing® solutions to the insurance industry. In addition to traditional billing services, Paylogix® offers web-enabled billing and virtual solutions to the insurance industry. Multiple carriers and multiple products can be presented in a single billing statement to a client with access via secure server over the Internet. Both voluntary and group benefits can be presented to corporate clients in a single interactive environment for a fast-to-pay electronic billing solution in a paperless and labor-reducing environment.

Paylogix® pioneers and incorporates innovative technologies like their web-enabled Consolidated Billing® system to provide cost-effective solutions and expert service. Paylogix® currently administers the premium billing, collection, reconciliation and remittance for prominent insurers and group providers in North America.

We’re always interested in intelligent, adventurous people with backgrounds in information systems, marketing, sales, insurance and administration. And, that’s just the beginning. Show us what you can do, we’ll see if there’s a place for you at Paylogix®.

Available Positions:

  • Business Analyst - New Case Coordinator

    RESPONSIBILITIES:
    Paylogix®, one of the fastest growing third party administrators in worksite marketing, is looking for an experienced new business coordinator having a group and voluntary benefits enrollment background. If you are licensed, have case management and enrollment experience, excellent communication skills, intimate understanding of payroll deduction programs and want to be a part of this exciting team, we want to hear from you.

    In this position, you will be responsible as the lead contact for Paylogix®’s new business implementation, interacting with client HR and IT groups to coordinate activities related to new case set-up. Ensures correct business functionality, information requirements, and system operations standards are addressed to support administrative functions sold. The ideal candidate will process highly confidential insurance transactions, including billing, collecting and posting premiums.

    Responsibilities include:

  • Consults with Marketing, Programming and Account Specialist staffs to develop an understanding of the business needs supported by the system, and the required data to ensure the system performs as required for each new group submitted. Responsible for determining how requested billing support needs will affect the system. Understands the role of the system in the big picture, and provides ideas and recommendations regarding the evolution of the system.
  • Thoroughly describes and explains the Paylogix role to prospective business partners.
  • Responds to questions and influences the client regarding current and ongoing system input requirements, the billing process, and available outputs. Negotiates plans, time frames and trade-offs while ensuring client understands the final deliverables of the project.
  • Participates in new business training and orientation.
  • Ensures current and accurate documentation (case files) of the receipt of group billing information.
  • Ensures timely collection of the necessary information from clients, producers, and carriers to meet billing implementation schedules. Pro-actively pursues submission of data files, product and vendor information, data transfer format information, etc.
  • Schedules and coordinates team approach with internal and external resources.
  • Produces progress reports, timelines, and graphics using advanced functions of a personal computer. Creates reports from existing client databases to satisfy user requests, case fee generation projections, etc.
  • Builds effective relationships with internal business units to develop a “joint” vision. Acts as a liaison with inside staff and/or outside vendors as appropriate in support of the billing function. Works together with staff to ensure the client’s business needs relative to billing functions have been met.

    EDUCATION & REQUIREMENTS:
    Two (2) years of college and two (2) years of business related experience, or four (4) years of business related experience.

    The successful candidate will have a Degree in a related field and three years of experience, preferably in an insurance environment. Knowledge of Cafeteria, ERISA and Defined Contribution as well as 403(b) 457 and 401(k) plans preferred. Bilingual is a plus. Prior work experience with computerized systems is essential.

    Candidates should be analytical thinkers, have attention to detail, and understand payroll accounting issues and requirements. Outstanding interpersonal and oral and written communication skills are critical for success in this highly interactive role. Additionally, candidates must possess exceptional organizational and time management skills. The ability to work in a multi-culture environment is required. Should have good working knowledge of policy administration and insurance principals and products. Must have good business and mathematical skills as well as the ability to understand department practices and procedures. Previous experience in Benefits Billing strongly preferred. Strong skills in the use of PCs, MS Excel and Word and Access are expected.

    SALARY, COMPENSATION & BENEFITS:
    This position pays up to $60,000 per year. Paylogix® offers an attractive compensation package including competitive salaries, paid vacation, paid holidays, Health & Dental insurance, voluntary 401(k) plan and educational opportunities for candidates with appropriate experience and qualifications.

    HOW TO APPLY:
    If interested and qualified, please

  • Sales Director

    RESPONSIBILITIES:
    In this position you will be responsible for contributing to the profitability of the company by generating new business through personal sales quotas. You will be responsible for developing prospects into qualified leads and ultimately closing the sale. You will be responsible for establishing business development methods to meet the tremendous growth we are projecting. You will be responsible for generating business by preparing and conducting sales presentations for prospects, meeting with prospects, researching new market opportunities, developing overall sales strategy and tactical plans, generating proposals and statements of work, and for continuing the proposal until a successful sale has been achieved. You will provide revenue forecasts and be responsible for documenting all sales efforts. You will be responsible for maintaining an ongoing relationship with the client after the sale and work with the project team to support the sale and identify future opportunities. This is a sales position; your ability to generate revenue is what we expect.

    EDUCATION & REQUIREMENTS:

  • Successful top-level industry related sales and business development experience
  • Excellent contact base in the insurance industry Superb communication skills, both oral and written
  • Ability to interact effectively and efficiently with others in a team environment
    Consideration will be given to candidates whose experience is either more or less than that of the ideal candidate described above.

    SALARY, COMPENSATION & BENEFITS:
    Paylogix® offers an attractive compensation package including competitive salaries, commissions, paid vacation, paid holidays, Health & Dental insurance, voluntary 401(k) plan and educational opportunities for candidates with appropriate experience and qualifications.

    HOW TO APPLY:
    If interested and qualified, please

  • Account Specialist

    RESPONSIBILITIES:
    This is a real dream job for a billing administrator exhibiting great problem-solving skills, detail orientation and empathy. This pioneering organization offers great benefits, along with location and stability.

    In this position, you will be responsible for administering insurance processes, practices and procedures. The ideal candidate will process highly confidential insurance transactions, including billing, collecting and posting premiums.

    Responsibilities include:

  • Reconcile simple and complex payments for various accounts via list bill. Reconcile payments, review action and correspondence prior to payment release and new bill generation to assure appropriate transactions are generated.
  • Analyze non-routine problems and communicate effectively by telephone, letter, email, and in person with agents, payroll centers, policy owners, and employees of other entities and departments.
  • Review and compare list bills prior to distribution; revise bills as necessary. Process a variety of premium and file maintenance transactions for a variety of different vendors.
  • Apply individual payments and process premium reversals, mode changes, cancellations, lapses, and other transactions as related to billing and collection. Research and resolve items for reconciliation purposes, record and report discrepancies for zero-balanced billing.
  • Verify and control premiums for policies in arrears, including mailing of overdue premium letters.
  • Perform good case management by reviewing the reports available to assure that payments are being made on time and that action is being taken on policies for which no payment has been received or when the amount received differs from the expected remittance.
  • Maintain accurate, well-documented case files.
  • Maintain daily pending counts for assigned work in accordance with the workflow.
    Prepare premium history audits as needed by researching list bills, on-line system, electronic documents, and electronic files.

    EDUCATION & REQUIREMENTS:
    Two (2) years of college and two (2) years of business related experience, or four (4) years of business related experience.

    The successful candidate will have a Degree in Accounting or a related field and two years of experience, preferably in an insurance environment. Prior work experience with computerized systems is essential. Knowledge and experience of defined contribution plans is preferred.

    Candidates should be analytical thinkers, have attention to detail, and understand payroll accounting issues and requirements. Outstanding interpersonal and oral and written communication skills are critical for success in this highly interactive role. Additionally, candidates must possess exceptional organizational and time management skills. The ability to work in a multi-culture environment is required. Bilingual English/Spanish is preferred. Should have good working knowledge of policy administration and insurance principals and products. Must have good business and mathematical skills. Ability to understand department practices and procedures. Previous experience in Billing strongly preferred. Strong skills in the use of PCs, MS Excel and Word and Access.

    SALARY, COMPENSATION & BENEFITS:
    This position pays up to $40,000 per year. Paylogix® offers an attractive compensation package including competitive salaries, paid vacation, 10 paid holidays, Health & Dental insurance, voluntary 401(k) plan and educational opportunities for candidates with appropriate experience and qualifications.

    HOW TO APPLY:
    If interested and qualified, please

  • COBRA Administrator

    RESPONSIBILITIES:
    This is an administrative position. Bottom line, your ability to provide expert client service, with a smile, is what we expect.

    In this position you will build and supervise the highest quality COBRA Administration service to our clients. You will be responsible for identifying and resolving client, broker and carrier issues. You will also be responsible for premium administration including the billing collection, reconciliation and disbursement of client’s employee premiums and contributions for work related benefits.

    Responsibilities include:

  • Knowledge of and understanding of welfare benefit plans including compliance with Internal Revenue Code Sections 125 and 79, ERISA, HIPAA, FMLA, and COBRA, as well as overall administration of such plans.
  • Ability to interpret and apply legal regulations.
  • Knowledge of quality improvement and project management principles.
  • Knowledge of basic financial principles.
  • Strong leadership skills and the ability to work well with others as a team player.
  • Ability to retain/absorb information readily.
  • Strong analytical and problem solving skills required.
  • Ability to work independently and productively.
  • High level of maturity, discretion, tact and judgment - confidentiality is a must.
  • Excellent organizational and time management skills required.
  • Flexible in dealing with a variety of situations and able to prioritize among multiple tasks.
  • Excellent verbal and written communication skills required (including grammar and spelling).
  • Reconcile simple and complex payments for various accounts via list bill. Reconcile payments, review action and correspondence prior to payment release and new bill generation to assure appropriate transactions are generated.
  • Analyze non-routine problems and communicate effectively by telephone, letter, e-mail, and in person with agents, payroll centers, policy owners, and employees of other entities and departments.
  • Review and compare list bills prior to distribution; revise bills as necessary. Process a variety of premium and file maintenance transactions for a variety of different vendors.
  • Apply individual payments and process premium reversals, mode changes, cancellations, lapses, and other transactions as related to billing and collection. Research and resolve items for reconciliation purposes, record and report discrepancies for zero-balanced billing.
  • Verify and control premiums for policies in arrears, including mailing of overdue premium letters.
  • Perform good case management by reviewing the reports available to assure that payments are being made on time and that action is being taken on policies for which no payment has been received or when the amount received differs from the expected remittance.

    EDUCATION & REQUIREMENTS:
    The successful candidate will have a Degree in a related field and two years of experience, preferably in an administrative environment. Prior work experience with computerized systems is essential. Knowledge and experience of defined contribution plans is preferred. Candidates should be analytical thinkers, have attention to detail, and understand payroll accounting issues and requirements. Outstanding interpersonal and oral and written communication skills are critical for success in this highly interactive role. Additionally, candidates must possess exceptional organizational and time management skills. The ability to work in a multi-culture environment is required. Bilingual English/Spanish is preferred. Should have good working knowledge of policy administration and insurance principles and products. Must have good business and mathematical skills. Ability to understand department practices and procedures. Previous experience in Billing strongly preferred. Strong skills in the use of PCs, MS Excel and Word and Access.

    SALARY, COMPENSATION & BENEFITS:
    This position pays between $30,000 and $50,000 per year. Paylogix® offers an attractive compensation package including competitive salaries, paid vacation, 10 paid holidays, Health & Dental insurance, voluntary 401(k) plan and educational opportunities for candidates with appropriate experience and qualifications.

    HOW TO APPLY:
    If interested and qualified, please

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